"Sign" is the last dialog of the signing function. The list contains all of your selected files. The list shows all the files you selected during file selection (see chapter 6.3.2).
The list-display
The rows of the list-display consist of the following columns:
· File: Displays the file name. The entire path and file name are displayed when pointing the mouse pointer to the file name. Double clicking displays the file.
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Note: The creation of fields for visible PDF signatures can be done here by calling up the context menu in the file list. |
· : The eye symbol indicates that the file was already opened (see chapter 5.1, section "Number of files to be viewed"). The symbol is grey in case the file was not already viewed.
· : The magnifying glass in the "File" column calls up the programme for displaying the file that is associated with this file type on your computer, for example the programme "MS Word" for files with the extension docx.
· Status: This column displays the processing status of the file. The following status are possible:
- New: The file wasn't yet processed;
- Working: The file is currently processed;
- Finished: The processing is finished;
- Error: While processing the file an error occurred. If you point your mouse to that error, a tooltip shows the cause.
· Result file: After successful processing, this column holds the path and filename of the signed file.
· : The magnifying glass icon, which can be used to call up the display programme matching the file extension together with the file, can be used here to a limited extent. PAdES signed PDF files can be displayed. All other signed files have the extension p7s. CAdES enveloping signed files with exactly one signature can also be opened with the display programme matching the file extension of the original file. All other CAdES enveloping signed files cannot be opened with the display programme matching the original file.
With the Sign button at the bottom of the dialogue window you initiate the signing process and all files in the list are signed one after the other.
Lower dialogue section of the Sign function
In the lower dialogue section of the Sign function, below the file list and the selection of the successor programs, the settings you have made for this signing process are summarised. You can change the settings again before signing by returning to the Options dialogue page.
Entering the PIN
If you are signing with a signature card you must enter your PIN for the signature certificate for each file.
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Attention: · Disconnecting card reader: Do not disconnect a card reader from the computer, as long as the program is running. Exit the program before disconnecting a card reader. · Removing signature card: Do not remove the signature card from the card reader during the signing process. Wait until the program has finished the signing process. |
If you are using a signature card for the first time in Governikus DATA Boreum, or if you are using another signature card than the one that was used before in Governikus DATA Boreum, you must enter the global PIN prior to the first signing process.
The global PIN authorises the usage of the keys of the encryption certificate. This is necessary, since the communication between card reader and Governikus DATA Boreum is only allowed encrypted for security reasons. Encryption certificates are transferred between card reader and Governikus DATA Boreum, which stay valid as long as you are using the same signature card for signing. If you change the signature card, its global PIN must be entered prior to the first signing process.
Login dialogue when requesting time stamps
If you have selected the checkbox "Apply timestamp" on the dialogue page "Options" at the bottom of the page, see chapter 6.4.3.4, the login dialogue for the Authentication Service will be displayed after you have clicked on the "Sign" button.
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Note: Usually, you have received the login data together with the configuration data you entered in the "Governikus" tab in the settings, see also chapter 5.4. Exception: If you have selected signing with the DATA Deneb Signature Service in addition to the option "Apply timestamp", the login dialogue will not be displayed, because you have already entered this data during key selection, see chapter 6.4.4. This login data only needs to be entered once. DATA Boreum stores this data in the temporary memory (cache). Only when you close DATA Boreum and call it up again do you have to enter this login data again. |
The login dialogue for the authentication service is displayed.
Figure 40: Login-Dialog for Authentication Service
In case of detecting a file of the same name as the result file in the target directory, the "Target file exists" dialog is displayed. You can now choose whether to overwrite the existing file or rename the new result file. While renaming the file, the current date is added to the file name as prefix. However, you can as well cancel the execution.
If you have selected a PDF-file with more than one visible signature fields, you must select a signature field. The respective dialog window is displayed prior to signing. Here you can create new dynamic, visible signature fields. You must select a signature field.
· Select signature field: If the document already contains empty signature fields, turn over to the page of the PDF file where the signature fields were created and select one by clicking on it. You can as well select your signature field from the table in the upper right part of the dialog page.
· Acknowledge selection: You have to acknowledge the selection with the "Save" button. The dialog is saved and the signing process proceeds. Your visible signature is applied in the in selected the signature field.
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Note: Signature fields that already contain a signature cannot be selected. |
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Attention: The selection of the signature field on the dialog page is successful if a dark frame is displayed around the signature field and the respective checkbox is selected in the "signature fields" table, on the upper right side. Otherwise an error message is displayed after saving the dialog, claiming that the signature field could not be found. |
PDF documents can be protected against modification and are thus partially or completely encrypted. In this case, no PAdES signature can be created.
Marking and effects
If the batch of files to be signed contains a protected PDF file, this is recognised by DATA Boreum. The icon at the beginning of the line in the list of documents is changed from a PDF icon to a new icon with a black exclamation mark in a yellow circle . The following figure shows an example with a batch of PDF files, one of which is protected and the icon has therefore been changed.
Abort processing
Since a protected PDF file cannot be signed, the processing of the batch of files is aborted for this file with a message dialogue. Subsequent files in the batch are also not processed further because of the abort. The following illustration shows the "Sign" dialogue page after an abort with an example assignment.
Figure 41: Dialogue page “Sign" with aborted processing due to protected PDF file
The following figure shows an example of a notification dialogue that is displayed when DATA Boreum encounters a protected PDF file during the processing of a file batch.
Figure 42: Information dialogue for protected PDF files
The following illustration shows the error message that is displayed if the signing process was cancelled because of a protected PDF file.
Figure 43: Error message after aborting the signature process due to protected PDF file
Select a program from the list below, to further processes the result files. The default is "No subsequent processing". The selected program is directly invoked with the result files as parameters. In case the option is not checked the program-list is greyed out. The program list contains all programs that you have added in the "Processing" tab of the settings dialog, see chapter 5.2.
Please mind, that for Mac OS only standard functions are available. Passing files to programs given in "Manage application" does not function for Mac OS.
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Note: You can as well select this option after the files are processed. Select the program, and click the right-arrow symbol Attention: All result files are passed to the succeeding program. |
Last dialog of the "Sign" function
On the last dialog of the sign function below the file list and the succeeding program list the settings are summarised that you have selected for this signing pass. Click on the "Sign" button to start the process.
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Attention: All settings, which you have configured, are summarised above the "Sign" button. Please inspect, whether you want to start the sign function with these settings or not. You can still change these settings prior to signing by returning to the "Options" dialog page. |
Figure 44: Last dialog page of the "Sign" function
Shortcuts on this page
· Alt + Enter = Button "Sign"